Executive Assistant
Full-Time, On-Site, 30 hrs / Week
Job Summary
Are you a detail-oriented, proactive individual with excellent organizational and communication skills? Join us as an Executive Assistant at Matthews Design, where you’ll play a pivotal role in providing seamless support to our leadership team and ensuring efficient administrative operations. At Matthews Design, a small but innovative web design agency located on Bardstown Rd in the Highlands, we’re dedicated to delivering creative solutions for our clients. As an Executive Assistant, you’ll support our leadership team and contribute to the efficiency of our creative projects.
Role and Responsibilities
- Provide primary administrative support to the executive team, ensuring tasks are prioritized and managed effectively
- Assist in keeping project tasks up to date in our project management software
- Take accurate meeting notes, with prompt follow-ups to clients
- Communicate with design and development teams, as well as clients, as needed
- Generate and send invoices accurately and on schedule, with follow-ups as necessary
- Manage and send digital signature requests for contracts and other essential documents
- Organize client documentation, overseeing onboarding processes and maintaining clear project communications
- Assist with scheduling and calendar management
- Oversee and prioritize the company’s inbox, ensuring prompt responses and follow-ups
- Follow and uphold standard operating procedures (SOPs) to maximize efficiency, regularly evaluating and implementing improvements where needed
- Identify and suggest opportunities for streamlining tasks and enhancing administrative processes
Requirements
- Ability to work 30 hours / week, 5 days / week
- Excellent communication, interpersonal, and organizational skills
- Proficiency in Google Workspace (or equivalent) tools
- Strong attention to detail with a proactive approach to task management
- Relevant experience in administrative support, executive assistance, or a similar role
- Ability to work independently and collaboratively, with a solution-oriented mindset
- Positive, adaptable attitude with a willingness to learn and grow
Nice-to-Haves
Experience with invoicing, e-signature software, project management tools, or graphic design/WordPress skills is a huge plus!
What’s In It For You
- $35k-$40k salary
- 10 days PTO
- 17 paid holidays
- Health insurance benefits
- Paid 30-minute lunch
- Join a team that values creativity, collaboration, and innovation, all while fostering a supportive and fun workplace.
How to Apply
Just fill out the form below!
Note: Matthews Design is committed to fostering an inclusive and diverse workforce. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, or protected veteran status.